Security Clearance: SECRET or must be a U.S. citizen, subject to a government background investigation and meet eligibility requirements for a U.S. government SECRET security clearance.
Posted Date: 14 February 2018
Closing Date: When Filled
Mandatory Skill Requirements:
(1) Must have experience with CPFF, T&M, FFP types of contracts and general contracts knowledge. (2) Must have background in FAR/DFAR and other applicable federal government regulations. (3) Must have experience working on Proposals (RFP’s/RFQ’s). (4) Must have ability to plan & prepare proposal cost volumes; pricing strategies & cost models; manage all pricing & ordering types of contracts. (5) Must have experience building up cost estimates using Microsoft excel. (6) Must have ability to write cost narratives based on RFP. (7) Must have experience in processing contract closeouts. (8) Must have excellent computer skills, specifically with Microsoft Excel and Microsoft Word. (9) Ability to work independently; and excellent written and oral communication skills and analytical skills. (10) Must be able to work well within a team environment and be able to manage multiple tasking effectively and efficiently.
Desired Skill Requirements:
Knowledge of Forecasting, Cost Burdens, Total Time Accounting, Tripwires, Billing/Invoicing experience is desired. Understanding of unbilled data, Incurred Cost Submission and financial reporting a plus. Experience in Seaport-e, e-Commerce, System for Award Management (SAM) a plus.
This position is responsible for the preparation, negotiation, acceptance, and overall management of assigned government contracts and subcontracts. The contracts administrator analyzes DOD RFP/RFQs, prepares pricing analysis, cost narrative, and submission of proposals of varying size and complexity. Specific tasking includes negotiation of nondisclosure, teaming, and subcontractor/task order agreements; reviews Terms and Conditions of contracts; administrative contract set-up upon contract award(s); general ongoing administration of contracts and subcontracts; contract invoice review & approval; subcontractor invoice review & approval; issues Limitation of Funds notices; assess internal risk on contracts; and interaction with customers in accordance with company policies and procedures, applicable laws, and customer requirements, using sound business judgment. This position is the primary POC and administrator of all assigned company contracts, and responsible for keeping detailed administrative records and upkeep of internal reports associated therewith.
Bachelor’s degree in Business or related discipline required. Contract Management certification a plus. May substitute equivalent experience in lieu of education. Minimum 3-5 years’ of relevant federal government contracting experience required.
Predicate Logic is looking for a Contracts Administrator who has the ability to perform all aspects of contracts administration including:
Proposal preparation / submittal support
Estimating, Quoting, Pricing
Reviewing contract documents, including RFPs
Financial tracking and status reporting,
Ability to meet deadlines and adjust to various workloads,
Take initiative and maintain confidentiality,
Distribute weekly reports,
Cradle to grave administration,
Reviewing, evaluating and interpreting contractual and cost documents,
Working knowledge of DFAR and supplements
Interface with government contract officer
Process contractual actions and related correspondence,
Maintain contract files,
Financial tracking and status reporting,
Proposal preparation and submission,
Invoice preparation and light accounting duties,
Exercise of discretion and independent judgment with respect to matters of significance.
NCMA certificate highly desirable
Highly competent in use of Microsoft Excel,
Comprehensive contracting knowledge and experience in a DoD environment required,
Minimum of 2 years of experience,
BA/BS and/or other relevant contracting certifications highly desirable,
Ability to obtain and maintain Defense security clearance.
Salary is based upon experience.
This is a position of trust that will require a deep background investigation. Predicate Logic's equal employment opportunity applies to all aspects of employment including, recruitment, hiring, training, promotion, transfer, compensation, benefits, educational opportunity, dismissal, social and recreational programs.
Send resumes to firstname.lastname@example.org
Posted 15 February 2018
Job Requisition Number: 20180108H
Job Title: Contract/Acquisition Analyst
Salary Range: Negotiable
Work Location: San Diego, CA; Space & Naval Warfare Command (SPAWAR) Old Town Campus
Relocation Assistance: None
Employment Type: Full Time, Salary/Exempt
Security Clearance: SECRET
Posted Date: 08 January 2018 Closing Date: When Filled
Mandatory Skill Requirements:
3+ years of experience Government contracts management and acquisition, including developing contract documentation (Acquisition Plans, PWSs, SOWs, CDRLs, all PR documentation, etc.).
Experience in all phases of the contract lifecycle (i.e., contract planning, solicitation/evaluation, award, administration, and closeout).
Knowledge of performance-based contracting, FAR and DFAR.
Knowledge of Government contracts and RFP process.
Experience with MS Office products.
Self-starter with ability to prioritize and multitask in a fast-paced environment.
Excellent oral and written communication skills.
Prior experience working with DoD (Army, Navy, Air Force, Marines).
Provide contracts management support to the SPAWAR PMW 740 program office. Assist with the development and execution of contract strategies. Provide contractual policy and procedural input to the Acquisition Manager, Contracting Officer Representatives, Case Managers, and Case Analysts. Manage existing contracts, and assist with the development of new procurement packages. Support the development of acquisition documentation, procurement requests (PRs), Statements of Work (SOWs), Statement of Objectives (SOO), Performance Work Statements (PWS), track DD250's, invoices, CDRL's, and other deliverables. Participate in developing common processes related to contracts management.
BA/BS degree from an accredited college or university.
Master Invoice Specialist – Forward Slope Inc. – San Diego, CA
Forward Slope has an opening for a Master Invoice Specialist to join our team. This position is located in San Diego, CA.
Forward Slope is seeking an Invoice Specialist in the accounting department responsible for invoicing to the U.S. Government specializing in cost reimbursable, T&M, and FP invoices including variance coordination with project control and contracts, rate adjustments and contract close out final invoices.
Be the invoice and documentation expert:
Master the contract financial models and weekly invoice cycle within 45 days.
Reconcile weekly time capture and pay rates.
Prepare and submit invoices vie iRAPT/WAWF per contract and company requirements.
Prepare and document rate adjustment and final closeout invoices.
Assume complete responsibility for 50%+ of the invoice process after 75 days.
Contract Audit Support:
Prepare cost schedules to support invoice audit documentation requirements.
Assist and prepare annual Incurred Cost Proposal schedules.
Participate with new contract setup criteria within the accounting system.
Accounts Payable invoice reconciliation with the billing vouchers.
Accounts Receivable follow-up for unpaid billing vouchers.
Travel voucher documentation to support contract invoices.
Education: BA or BS Degree in Accounting or Finance.
Experience: 4 years of progressive accounting experience including 2 years of Government accounting.
Intermediate or better excel and analytical skills.
Strong, effective and clear writing and verbal communicative skills.
Motivated and team orientated collaboration.
QuickBooks or similar accounting software experience.
Financial software and technical reporting capabilities.
DOD – Compliance, Cost Accounting, FAR, and GAAP.
ADP payroll experience.
Forward Slope Inc., is an Equal Opportunity Employer: Minorities/Women/Veterans/Disable
Forward Slope, Inc. (FSI) is a technology and services company that is a recognized reliable partner. Established in 2002, FSI has a nationwide presence and is a quality services provider driven by a commitment to superior technical leadership, collaborative work environments, customer driven cultures, and daily client interactions. FSI provides complex business solutions and delivers “Best in Class” technology and services solutions which includes customer satisfaction as a priority. We deliver products and service solutions on time and within budget to the U.S. government and enterprise customers that exceed expectations in three key areas: Defense Technologies, Enterprise Technologies, and Professional Services. In addition, FSI is an SEI-appraised CMMI Maturity Level (ML) 3 organization.
The Senior Contract Administrator provides sound contractual input and guidance, administration, and monitoring of assigned proposals, contracts, purchase orders, agreements in coordination with functional departments. Ensures that receipt of contracts, purchase orders, and modifications follow the business unit’s Purchase Order Acceptance Process (POAP) and that contract files are properly documented and maintained. Effectively interfaces and engages collaboratively with customers, internal functional departments, and senior management.
Provide comprehensive support and guidance to San Diego and other Business Unit locations, conducting contract negotiations of pricing, performance based/milestone payments, terms and conditions, overriding agreements, non-disclosure agreements, bailment agreements, teaming agreements, and the like in accordance with company policies and business needs. Responsible for negotiating and managing contracts, modifications, changes in scope and equitable adjustments. Ensures contracts are properly structured and executed in accordance with company policies, contracts framework, customer specifications, statements of work, government regulations, and statutory requirements. Knowledge in Government and commercial contracting.
Identifies and applies mitigating solutions for risky and adverse terms and conditions in accordance with framework, policies, and business needs.
Prepares customer correspondence as needed, promptly responds to customer inquiries, and timely negotiates terms, conditions, and pricing.
Proactively advises program managers, finance, and senior management of potential contract risks and recommended solutions in accordance with the Contracts Policy, company goals, objectives, and legal requirements.
Actively assists program/proposal managers, finance, and purchasing, in the review of RFP’s, Proposals, and Agreements providing sound direction on contractual matters.
Provides sensible guidance for FAR/DFARS/UCC/ITAR/EAR and other government regulations.
Evaluates and provides effective guidance regarding intellectual property, data rights protections, and such data assertions for proposals and contracts.
Works well independently with minimal supervision and strongly engages and collaborates with others in a fast paced environment handling a varying range of significant contract transactions and activities.
Highly responsive, consistently meets commitments, and demonstrates strong verbal and written communications skills to effectively interface with various levels of customer and company management.
Prepares customer correspondence and responses to legal issues related to contract terms, conditions, changes, termination, and other key contractual matters in a timely manner.
Evaluates and manages assigned contracts in accordance with company Contracts Framework and business needs.
Assists in the administration and approval of purchase orders or contract instruments in accordance with company policies and business needs.
Reviews and processes Non-Disclosure Agreements and government/customer required representations and certifications in a suitable timeframe supporting the business.
Minimum of eight years of government contract or subcontract administration experience in a defense contractor manufacturing environment.
Demonstrated advanced knowledge of contract issues, concepts, and effective resolution.
Experienced in effectively negotiating pricing, complex terms and conditions, including reduction of risk through identification and mitigation of risky and adverse terms.
Experienced with FFP, CPFF, and T&M contracting vehicles in a manufacturing company.
Strong expertise in FAR and DFARS, and intellectual property requirements and applications.
Must be capable of effectively and collaboratively managing high volume complex contracts.
Excellent negotiation and interpersonal skills, engaging and collaborating with internal stakeholders and external customers.
Has or is able to quickly obtain a US Government security clearance requiring US citizenship.
Ability to travel and work hours as needed to effectively get the job done.
Experienced in radio frequency (RF) Microwave/Millimeter components and integrated assemblies or other areas of defense electronics.
Graduate degree. Contract Management certificate.
Knowledge of export regulations and the requirements for representations and certifications.
Are you looking for a place to invest in your future? Then consider a position with TechFlow where we have been providing opportunities for individuals to explore, learn and develop their careers for more than 20 years. Here at TechFlow, you will work with best-of-breed technologies and work in a challenging, dynamic environment where opportunities for training and advancement are provided. TechFlow promotes a work life balance and we offer:
Employee Stock Ownership Plan
Medical Dental Vision Flexible Spending Plans 401K (with employer matching) Life Insurance Education Assistance
TechFlow is a government contractor providing professional engineering, analysis, IT and scientific services to the government in business and process analysis, program management, user interaction design, software development, systems O&M and technology support services. We have been providing professional services and technology solutions to government customers since 1995. TechFlow is headquartered in San Diego, CA with offices in Albuquerque, NM, Arlington, VA and Idaho Falls, ID.
Position Summary: The Contract Manager is responsible for managing large-scale complex contracts and proposals with minimal supervision and oversight. This position is responsible for identifying risks in proposals and/or contract performance, communicating these risks to upper management, and assisting with mitigation actions. The Contract Manager will focus on proposal strategy, contract performance, and customer relationship management. This position requires above average leadership and communication skills.
Responsibilities and Duties:
Contract management and administration of large complex Government and/or State contracts, from contract negotiation and award through closeout.
Reviews, interprets, recommends, and negotiates contractual terms and conditions.
Interprets established policies, procedures and standard practices to develop proactive plans to ensure that contract activities achieve desired objectives and timetables. Analysis of potential performance and financial risks, including recommendations for risk mitigation.
Reviews, negotiation, and execution of non-disclosure agreements and teaming agreements, including ability to write and negotiate alternative language when appropriate.
Reads and interprets requests for proposals and advises proposal teams on contractual terms, pricing and cost volume requirements, ands performance risk.
Develops pricing strategy, pricing worksheets, and cost/price proposal narrative.
Writes, organizes and prepares cost/price proposals, including detailed cost narrative, Reps & Certs and other supporting documents. This requires the ability to read and understand customer requests for proposals or quotes, create a compliance matrix and plan for the contracts/pricing response, and organize and write the required contracts/pricing response that is compliant to those requirements.
May participate as a proposal reviewer and/or as a peer reviewer to other contracts team members.
Represents the organization and interacts with customers as the prime administrative contact on assigned contracts/subcontracts. Responds to a variety of inquiries from internal and external customers. This position may require interaction with DCMA or DCAA representatives.
Interacts closely, and often initiates such interactions, with program managers and all functional areas of the company, including finance, project control, purchasing/ subcontracts, security, as well as senior management.
Provides leadership to all levels of the organization, including the contracts team and other departments on matters related to contracts, proposals, pricing, subcontracting, and related matters.
Strong communication, leadership, presentation, problem solving and interpersonal skills are required to enable effective relationships with internal and external customers.
Ability to lead teams, special projects, or working groups.
Well organized, effective time manager; ability to multi-task and adjust priorities quickly, when needed.
Strong working knowledge and competence in the concepts, principals, and standard practices of federal government contract administration, pricing and negotiation.
Experience with the development of pricing strategies and competitive analysis is desirable.
Strong knowledge of FAR, DFARS and other agency regulations, cost accounting standards, pricing strategies, and pricing worksheets that are compliant with FAR requirements.
Experience with managing GSA Schedules and GWACs.
Knowledge of, and experience with, FAR and DFAR intellectual property clauses and OCIs.
Experience with various contract types to include CPFF, CPAF, T&M, FFP, and IDIQ.
Ability to analyze and solve a variety of moderately complex contract/subcontract administration problems.
Strong interpersonal skills and communications skills, both written and verbal.
Ability to brief management, up to CEO level, on proposal, contract, program and administration management activities, issues, risks, and proposed solutions.
Computer literate with strong working knowledge of Microsoft Office software applications, including Excel, Word, PowerPoint. Experience with SharePoint and/or Teams is desired.
Able to work extended hours when required and travel occasionally.
Active security clearance is desirable. Ability to obtain a clearance is a requirement.
Experience with Deltek GCS Premier or Costpoint is desirable.
Experience with government property administration is desirable.
A Bachelor’s degree in Business Administration or another relevant discipline is desirable, plus 12-15 years experience.
NOTE: The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described; rather, they are intended only to describe the general requirements of the job.
Frequent standing, sitting, walking, handling, feeling with hands, reaching with arms.
Regular communication (hearing/speaking)
Occasional lifting up to 25 lbs.
Vision requirements include: close, color perception, peripheral, depth, and ability to focus.
Noise conditions range from quiet to moderate.
TechFlow is an equal opportunity employer
Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information
U.S. Citizenship required
Work will be performed in TechFlow’s San Diego, CA or Arlington, VA office.
Posted 6 December 2017
Business Analyst – ES3
ES3 is a high-tech engineering firm and defense contractor headquartered in downtown San Diego. ES3 is seeking to hire a versatile individual willing to support a host of business functions.
ES3 provides an excellent work environment, exceptional compensation packages, and good growth potential. Individual must be willing to work to external deadlines imposed on us by our customers when necessary. As such, ES3 offers job schedule flexibility when no deadlines loom. This is a full-time exempt position.
Cost Proposal Support as it relates to materials and subcontract support
Learn how to do Export Compliance applications (ITAR/EAR)
Contract Closeout Help – Gathering DD882’s from subcontractors
Assist in oversight of Government Property Compliance and Administration
FAR/DFAR/T&Cs review and flow down for subcontracts
Assist with internal review of support documents for audit preparedness
Other ad-hoc duties as assigned
Required Skills, Abilities and Experience:
A working knowledge of FARs, DFARS, and Export Control laws is desirable but ES3 is willing to train an individual who is a self-starter who can aggressively learn new material.
Individual must be willing to perform research in FAR, DFAR, and Export control regulation—hence fact-based comprehension and communication skills—both written and verbal—are necessary.
Individual will be part of proposal and audit teams so the ability to work evenings and weekends is essential.
Moderate to Advanced Excel skills
Education and Training:
Bachelor’s Degree in Economics or related field desired
Contract Management Certificate (at least in progress)
Supervisory Responsibility This position has no supervisory responsibilities.
Travel expected at or below 10%
Must be a U.S. Citizen
ES3 is able to offer an environment that is both enriching and rewarding. ES3 offers an exceptional benefits program including Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Account, Health Reimbursement Account, Health Savings Account, Paid-Time-Off, Holiday and a generous employer matching 401(k) plan. ES3 has a culture of helping our employees retire with dignity. From our experience, employees who participate in our company retirement plan are more engaged in our company than employees who do not. Thus, we try to partner with employees who reinforce our company culture. Please visit our website at www.es3inc.com to learn more about us.
We at ES3 greatly appreciate applicants who submit well-written, comprehensive, and well-formatted material.
ES3 is an Equal Opportunity/AA/Male/Female/Disability/Veteran Employer
Posted 6 December 2017
Subcontracts Manager IV – General Atomics
Job ID: 13837BR
We have an exciting opportunity for a Subcontracts Manager, located at our headquarters in Torrey Pines. This position is responsible for leading a Subcontracts department including the preparation, negotiation, acceptance and management of government, commercial and international subcontracts. Participates in the strategic development of the procurement function and is accountable for the implementation and administration of subcontract policies and procedures that ensure that the Company’s processes are in compliance with applicable laws and regulations. Protects the Company’s position, and facilitates the accomplishment of program procurement objectives. Provides counsel to management regarding subcontracts and potential risks, and selects, manages, trains and motivates staff.
DUTIES & RESPONSIBILITIES:
Manage the administration of assigned contracts including negotiating, preparing, reviewing, approving, and terminating contractual documents to ensure protection of company's contractual posture.
Manage proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements and customer specifications.
Identify legal or contractual issues, develop solutions and provide guidance to management on resolving complex issues while ensuring the contract administration process supports the objectives of the assigned program areas.
Ensure the company's proprietary interests are protected and that company policy is followed for processes such as, but not limited to, the review chain for reports, papers and articles.
Manage the review of agreements and evaluate documentation and authorization forms to identify problematic provisions and determine if the minimum requirements are met. May assist in reviewing agreements for consistency with laws, government regulations, economic conditions, and company policies.
Advise management of contractual rights, issues, and obligations and provide interpretation of terms and conditions.
Manage the review of solicitations and assist in drafting proposals to ensure customer objectives are satisfied and company interests are protected.
Act as primary contact for contracts activities and issues. May represent the company with customers, potential customers and government representatives.
Collaborate with management in the development of new business or expansion of existing business opportunities.
Remain current on commercial/government/international laws, regulations and practices affecting contracts and related agreements.
Manage the planning, attraction, selection, retention, and development of human resources to ensure the availability of the required management and professional talent.
Maintain the strict confidentiality of sensitive information.
Performs other duties as assigned or required.
Typically requires a Bachelors degree in business, law, or a related field and thirteen or more years of progressively complex experience in contracts with at least seven of those years managing contracts processes and personnel. May substitute equivalent experience in lieu of education.
Demonstrates detailed and extensive technical expertise and application of government/commercial/international contract administration principles, concepts, and practices as well as comprehensive contract management and leadership skills.
Must have a thorough understanding of applicable laws and regulations including Federal Acquisition Regulations (FAR) and FAR supplements.
Must possess the ability to resolve unusually complex management and technical problems while serving as spokesperson on assigned projects and/or programs.
Strong communication, leadership, presentation, and interpersonal skills are required to enable an effective interface with other departments, all levels of management, professional and support staff, customers, potential customers, and government representatives.
Must be able to work on a self-initiated basis and in a team environment, and able to work extended hours and travel as required.